Requirements for a Convenient Workplace
Workplace organisation starts with the renovation of the premises where it is located. If there are many workplaces, it’s important to prepare everything the desks need and to arrange convenient communication between employees — personal power access points and well-organised lighting.
In this guide we look at the key requirements for a convenient workplace — from legal standards to the organisation of space, furniture and colour. And at the end we’ve put together a short checklist to help you check whether everything is in order in your office.
Mandatory legal requirements
Employees’ interests are protected by law, so an office renovation must meet several important requirements:
- air conditioning — a good system with temperature control;
- safe materials — finishing from materials that don’t emit harmful substances, are non-toxic and meet safety standards;
- lighting to standards — so employees are comfortable working and their eyesight doesn’t suffer.
These are the basic conditions, without which a comfortable workplace is impossible. On lighting standards, see the article Office Lighting: How to Get It Right.
Space organisation, furniture and storage
Space organisation matters a lot. Furniture should be ergonomic, comfortable and functional — this is the basis of health and productivity. For employees who work with documents, cabinets are always provided: this saves time on searching for, moving and using papers.
During the work, the room size and furniture arrangement are also taken into account. A detailed engineering breakdown of the workplace is in the article Workplace Ergonomics: The Simple Truth.
Lighting, power and colour
Convenient lighting and access to power are an essential part of every workplace. Lighting must meet standards, and personal power points must be within reach of each employee.
Colour deserves special attention. In the work zone it is kept neutral, so bright colours don’t distract from work. But this rule doesn’t apply to the hall and rest rooms — there the palette can be more expressive. If the office receives clients, the design is often done in the company’s colours or at least with one corporate colour. On the impact of colour, read the article Office Colours and Their Impact on Productivity.
Convenient-workplace checklist
Check whether your office meets the basic requirements:
- ☑️ a good air conditioning system with temperature control;
- ☑️ safe, non-toxic finishing materials;
- ☑️ lighting in line with the established standards;
- ☑️ ergonomic, comfortable and functional furniture;
- ☑️ cabinets for employees who work with documents;
- ☑️ personal power access points at each workplace;
- ☑️ a neutral colour scheme in the work zone;
- ☑️ corporate colours in areas where clients are received.
Workplace organisation with Partner Create
The optimal solution is one that meets both the employees’ needs and the management’s taste preferences. Partner Create is an excellent option for an office renovation and the organisation of convenient workplaces: the company has extensive experience in the halls of business centres, offices, coworkings and other sites where combining design with comfort matters.
Workplaces are best thought through as early as the design stage and delivered under general contracting. Examples are in the office spaces portfolio.
Workplace organisation in brief
- Workplace organisation starts with the renovation of the premises.
- Legal requirements: air conditioning, safe materials, lighting to standards.
- Furniture should be ergonomic and functional, and cabinets are needed for documents.
- Each employee needs a personal power point and convenient lighting.
- The work zone’s colour scheme is neutral; the hall and relax areas can be brighter.
- The optimal solution combines employees’ needs and management’s wishes.
Frequently Asked Questions
Workplace organisation starts with the renovation of the premises. If there are many workplaces, it’s important to prepare everything the desks need: personal power access points, convenient lighting and conditions for communication between employees.
An office renovation must provide a good air conditioning system with temperature control, finishing from safe, non-toxic materials, and lighting in line with the established standards — so employees are comfortable working and their eyesight doesn’t suffer.
In the work zone the colour scheme is kept neutral, so bright colours don’t distract employees. This rule doesn’t apply to the hall and rest rooms, and if the office receives clients, the company’s corporate colours are often used.
For employees who work with documents, cabinets are essential: they save time on searching for, moving and using papers. This raises efficiency and keeps the workplace tidy.
Organise convenient workplaces with Partner Create
A convenient workplace means the team’s health, comfort and productivity. Partner Create will take legal requirements, ergonomics, lighting and colour into account and deliver the office with responsibility for the result.
Explore our work in the portfolio, read useful materials on the blog, or get in touch to discuss your project. Call +38 050 388 24 49.
We also recommend Workplace Ergonomics: The Simple Truth and Office Lighting: How to Get It Right — they will complement the topic of a comfortable workplace.